What should be indicated in the voucher. Documents for the tour. What is a travel voucher?

On July 19, 2018, the President of the Russian Federation signed two federal laws:

• No. 216-ФЗ “On Amending Article 16 of the Federal Law“ On the Legal Status of Foreign Citizens in the Russian Federation ”(hereinafter - Federal Law No. 216),
• No. 215-ФЗ “On Amending Article 18.9 of the Code of the Russian Federation on Administrative Offenses” (hereinafter - Federal Law No. 215).

The changes concern companies and officials acting as an inviting party, all foreign citizens invited to the Russian Federation, who enter both on a business and work visa, including highly qualified specialists and their families, and other categories of foreign citizens.

The changes take effect next year, from January 16, 2019

Key changes

Currently, the legislation does not oblige the inviting party (in particular, the employer) to monitor the actual observance by foreign citizens and stateless persons of the regime of stay (residence) in the Russian Federation, namely, compliance with the stated purpose of entry and duration of stay in Russia.

From January 16, 2019, the inviting party will be required to take measures to ensure that the invited foreign citizen complies with the order of stay (residence) in the Russian Federation in terms of compliance with the declared purpose of the entry into the Russian Federation of the actual activity or occupation, as well as to ensure timely departure of the invited a foreign citizen outside the Russian Federation after a certain period of his stay in the country.

The list of such measures and the procedure for their application will be enshrined in the relevant decree of the Government of the Russian Federation, a draft of which has already been developed by the Russian Ministry of Internal Affairs.

For violation of this obligation a separate administrative responsibility is provided. Corresponding amendments are introduced in Part 2 of Art. 18.9 Administrative Code of the Russian Federation. If measures are not taken to ensure that foreign workers (a) comply with the stated purpose of entering the Russian Federation, (b) timely departure from the Russian Federation after a certain period of stay, the inviting party faces a fine:

• for officials - from 45,000 to 50,000 rubles;
• for legal entities - from 400,000 to 500,000 rubles.

These fines can be applied to every foreign citizen.

No. 885 dated November 11, 2010
  On amendments to the Rules of registration and removal of citizens of the Russian Federation from registration at the place of stay and place of residence within the Russian Federation

No. 86-ФЗ dated May 19, 2010
  On Amendments to the Federal Law “On the Legal Status of Foreign Citizens in the Russian Federation” and Certain Legislative Acts of the Russian Federation

Decree of the President of the Russian Federation of November 14, 2002 N 1325
  “On Approval of the Regulation on the Procedure for Considering Issues of Citizenship of the Russian Federation” (as amended on December 31, 2003, as amended by Decree of the President of the Russian Federation of November 3, 2006 No. 1226)

Every year, thousands of tourists plan their holidays in foreign resorts. To visit them you will need to choose a tour operator, as well as draw up the relevant documents. Almost all foreign countries have visa regimes. Getting a visa yourself is sometimes quite difficult. This helps the tourist voucher. Let's consider all in more detail.

What is a travel voucher?

This is a document that confirms the reservation of the tour or a partial / full purchase of the tour, hotel accommodation, meals and other services. It is an agreement between a travel agency and a client. It should be borne in mind that the party issuing the voucher assumes responsibility for the temporary residence of a foreign citizen in the territory of another state.

Types of tourist voucher:

1. On the official form. This document is issued and signed by a travel agency. It is issued in the event that the traveler is going to visit a state with a visa pass regime. When applying for a exit visa, you will need to provide this particular voucher. It must be stamped with a travel agency;
2. Free form. Do not worry about the fact that such a document has no legal force. The fact is that travel agents have the right to develop a voucher form. After filling out such a document, it is sent to the client by e-mail. That, in turn, can print it and provide for a visa upon arrival. Such vouchers are usually issued to tourists who are going to visit countries with a visa-free regime. They are confirmation of the acquisition of the tour, as well as the obligations of the travel agent.

A tourist voucher is issued in several copies. The first takes the transfer guide after meeting the traveler at the airport or train station. It is a confirmation that the tourist has arrived in the territory of the state, and the host party has undertaken to ensure the implementation of contractual services.

The second copy remains in the hotel where the tourist lives. He confirms the fact of his settlement. The third stays directly with the traveler. It must be provided during sightseeing tours or when moving outside the hotel.

What a tourist voucher looks like

As mentioned above, the document does not have a clearly defined form. This can be either one or several A4 sheets. On their front side is the logo of a travel agency. But this may not be. The most important thing is that the tourist checks the accuracy of the data entered in the voucher about himself. Otherwise, he risks being left without rest or spending the night not in a hotel, but in a hostel at his own expense.

The document indicates:

• F. I. O., date of birth, gender, number of travelers;
• number and series of passport, birth certificate (for a child), date of issue of documents, their validity, citizenship;
• information about the trip - the purpose of the trip (rest or other purposes);
• code and name of the tour;
• route indicating countries and cities.

Also in the voucher should be information about the name of the hotel in which the room is booked for tourists. In addition, data on the type of room, date of check-in and check-out, type of food, availability of tours and other services on the tour.

Sample tourist voucher

Important! In addition, an indication of the number of the health insurance policy that will be valid in the territory of another state.

The voucher indicates information about the company that issued it. This is the legal name of the travel company, its accreditation number or contract, which gives it the right to conduct activities in the field of travel services. Also indicate phone numbers, legal address (branch address) and other contact information.

How long is a voucher issued?

As a rule, the document is valid for 15-17 days. In principle, this is the duration of a standard recreational trip. Despite this, the voucher is sometimes issued for 30 days. It is worth considering that its validity period can be more than 30 days. But when applying for a visa to travel abroad, consular officers may have

Questions about the duration of stay in the territory of their country, therefore, to apply for an exit permit for a period of more than 30 days, it is better to use not a voucher, but other methods of obtaining a visa.

Where to get a travel voucher

This document is issued by companies from which the tourist orders travel services. To apply for and receive a voucher, you must contact the office of a travel agency or use the online service. You must first consult with a specialist by phone.

To obtain a voucher, the following documents will be required:

• foreign passport for citizens over 18 years old;
• birth certificate for children;
• notarized consent for the child to leave the country of one of the parents (if he travels accompanied by a second parent);
• photocopies of the above documents.

You will also need cash in the amount indicated on the voucher. The service costs no more than 1500 rubles. You will have to pay extra for urgency. The cost depends on the pricing policy of the company. In some companies, the procedure for processing and issuing a voucher takes no more than 10-15 minutes. In other cases, up to several days.

Things to remember when applying for a tourist voucher

Based on the document, a tourist is issued a visa. She, in turn, draw up for travel abroad for the purpose of relaxation. Even if a tourist travels abroad with other intentions, it is better to indicate tourist goals in the document. This will save you from unnecessary questions when applying for a visa and other permits.

The voucher contains information about the hotel in which the tourist will live. Without it, the document is considered invalid. That is, even if the tourist plans to stay with relatives, you still need to book a hotel so that information about this is reflected in the voucher. Then this reservation can be canceled. Or issue a guest invitation based on a voucher.

Visa services without obtaining a tourist voucher are provided by a huge number of companies. They are not hard to find on the Internet. It is only necessary to remember that not all of them operate legally. Accordingly, a tourist may fall for the bait of scammers. Therefore, before filling out a document, you need to make sure that the company’s activities are legal. She must have a registration number in the register of tour operators.

It is worth considering that in some cases, issuing a voucher and a visa based on it may require additional investments. This applies to the issuance of documents to citizens from migration-dangerous countries. Additional guarantees will be required to guarantee their return to their homeland. For example, an open bank account, real estate and more.

Watch a video on what a tourist voucher is

Packaging

Documents are packed in a translucent corporate package TEZ TOUR yellow.

Set of documents

I. Air Ticket

E-ticket  - This is an electronic version of a paper ticket. Your flight reservation is carried out in the standard way, however, the travel information displayed on the ticket is no longer printed on plain paper and is stored securely in a special database in electronic form. A paper ticket, or its electronic version, is a "confirmation" for you and airport staff at check-in.

Having approached the check-in counter, the passenger calls his name, flight number and presents his passport, and in some cases it may be necessary to present the ticket itself. After that, he receives a boarding pass. All information about the passenger is contained in the computer database of the airline.

An electronic ticket, along with a regular ticket, is a document certifying an air transportation agreement concluded between a passenger and an airline.

In any case, an adult passport and a birth certificate for children are required for registration at the airport.

The air ticket is issued on the basis of the data in the application, upon receipt of the documents in the air ticket it is necessary to check:

• Surname and name of the tourist in the passport. The spelling on the ticket must match the spelling in the travel passport of the tourist.
  Attention! According to airline rules, up to three mistakes are made in the spelling of the surname and name, if these errors do not distort the essence of the surname and name.
  The passenger status is written after the name, the following abbreviations are used for writing:
  • Mr  or Mrs  - an adult passenger with a paid separate seat on the plane, meals and luggage;
  • Chd  - A child under 12 years old with a paid separate seat on the plane, meals and luggage;
  • INF- A child up to 2 years old WITHOUT a seat on the plane, WITHOUT food and WITHOUT baggage;
• Flight route;
• Flight number;
• Flight class. The following abbreviations apply:
  • Y or N  \u003d economic class
  • C or B  \u003d business class
• Date of departure, time of departure, status, baggage allowance.
  • Status should always be Ok  \u003d route confirmed!
  • Baggage Allowance. Each airline class has its own baggage allowance, for example, with a flight class Y \u003d economy class, the baggage allowance is 20 kg. This means that a passenger with such a ticket in his hands can carry no more than 20 kg of luggage on board the aircraft for free. If the specified weight is exceeded at the flight registration, it is necessary to pay extra for the advantage according to the airline tariffs.

II. Voucher

Tez Tour Statement Voucher

The voucher is issued on white paper with a seal and is a document according to which the tourist will be provided with booked and paid services. The voucher is issued in two languages.

Attention!  In the absence of a voucher, services are not provided!

The voucher is issued to the reserved and paid room in the hotel, indicating a list of all residents in the room.

The voucher consists of three identical coupons that the tourist must provide in the following places:

• At the TEZ TOUR counter at the airport upon arrival in the country of rest, where it will be exchanged for the bus number or car number for moving from the airport to the hotel.
• At the check-in desk at the hotel, where he will be exchanged for a room key.
• When leaving the hotel, the coupon is given to the transferman, who will come for tourists and will accompany from the hotel to the airport.

Attention!  You cannot throw out a voucher, otherwise a tourist may be left without any services on vacation!

The voucher is issued on the basis of the data in the application; upon receipt of the documents in the voucher, it is necessary to check:

• List of tourists: last names, first names and dates of birth. The spelling must coincide with the spelling in the foreign passport of each tourist;
• Sex tourists. The following abbreviations apply: Mr  or Mrs  - adult Chd  - child under 12 years old, INF  - child up to 2 years old;
• Country, hotel, room type;
• Arrival (\u003d date of arrival at the hotel), departure (\u003d date of departure from the hotel);
• Pension (\u003d food at the hotel), type of accommodation (\u003d type of hotel room);
• Voucher number, application number;
• Departure (\u003d flight number on which tourists fly to the country);
• Arrival (\u003d return flight number);
• Check-in (\u003d type of transfer airport-hotel). The following abbreviations apply: G - group transfer by bus along the route; I - individual transfer by minibus or bus to the hotel; VIP - transfer on the selected type of car for tourists only in the application to the hotel;
• Departure (\u003d type of transfer hotel-airport). The following abbreviations apply: G - group transfer by bus along the route; I - individual transfer by minibus or bus to the hotel; VIP - transfer on the selected type of car for tourists only in the application to the hotel;
• Notes (if any special conditions or wishes were confirmed in the application, they will be described in the voucher).

In the upper right corner of the voucher are contact numbers for emergency communications in the host country.

III. Insurance

A travel insurance policy is issued either on the letterhead of the insurance company or on plain paper, but it has a seal and is the original.

A travel insurance policy is issued for each tourist separately, based on the data in the application.

Upon receipt of the policy, you must check:

• insurance period from ... to ... (dates must match travel dates)
• last name, first name and date of birth of the tourist. The spelling in the policy should match the spelling in the foreign passport of the tourist.

In the lower left corner of the policy (or to the right, framed) are the phones to call when an insured event occurs.

The form of the policy may vary depending on the insurance company.

An extract from the insurance rules with the main provisions is attached to the policy.

The policy must be maintained until the end of the trip.

IV. Visas

For tourists flying to Spain, Italy, Greece, Austria, Andorra and Bulgaria, the package of documents must contain foreign passports of tourists with visas. A sample visa is available.

When receiving documents in the passport on the page where the visa is affixed, you need to check:

• Surname, name and passport of the tourist. The spelling in the visa must match the spelling in the foreign passport of the tourist
• If children traveling with their parents are inscribed in the passport, it must be checked that they are inscribed in the visa (see visa sample)
• Visa start date (must match travel start date)
• Visa expiration date (must be the same or later than the tour end date)
• The number of entries.

  V. Optional

Memos for each country are located on the country’s description page in the menu on the right.

  When will the documents for the tour be ready and what is included in them?

You bought a tour at a travel agency and have already fully paid for it.
Finally, the date of the long-awaited vacation approaches, and you are waiting for a call from the tourism manager about the readiness of documents.

When will the documents for the tour be ready?

When it will be possible to receive documents for the tour, depends on several factors:

• From a tour operator.

Each tour operator sets its own time frame for issuing documents, for example, a well-known tour operatorPegas touristik allows the agency to print documents for you approximately 2-4 days before the planned departure. Not less popularCoral Travel and tour operator Sunmar , in turn, they issue documents for the tour already 1.5-2 weeks before departure (it happens earlier).

• From the airline.

Each airline at different times before departure starts issuing airline tickets. That is, after confirming your tour, theoretically, the tour operator is ready to issue part of the documents (voucher and medical insurance), however, he waits for the airline to open up the possibility for him to print tickets. That is why, in some cases, documents are issued close to departure.

• Charter or regular flight.

This again affects the date of issuing airline tickets for the tour. When booking a tour with a scheduled flight, tickets can usually be printed immediately after payment. Purchasing a tour with a charter flight usually involves obtaining documents for the tour a few days before departure.

• Is the application paid?

Imagine that all the stars agreed and the tour operator from whom your trip was booked opens a statement of documents in advance. Then the issuance of documents will be possible immediately after the agency pays for the application. It’s also important to remember when acquiring “last-minute tours” - even if your flight is already tomorrow, the agency will be able to print documents to you only after it has paid your reservation to the travel operator.

What is included in the package of documents for the tour:

1) Passport or Russian passport .

If you purchased a tour abroad, then when leaving, both an adult and a child, you must have a foreign passport. In this case, it is not necessary to take a Russian passport with you, as your passport is your full official document. The Russian passport refers to a national document that carries some weight only within our homeland.

If you are planning a vacation at the resorts of Russia or neighboring countries, then you will need to have a Russian passport with you for all citizens over 14 years old. For children under the age of 14, you must have a birth certificate with you.

2) Birth certificate of a child.

It is extremely important to remember that when traveling with a child abroad, you need to have a birth certificate with you (for all children under 18 years of age), in order to prove that you are exporting your child from Russia. Ask this document when passing customs control.

3) Visa – to enter visa countries, a pre-issued visa is required. The procedure and terms for applying for a visa can be found in the visa centers of your city. If you get a ticket, “from” and “to” formed by the tour operator, then the tourism manager informs you in detail about the terms and requirements for visa documents.

4) Consent to leave the child abroad. The document is important, but its design is not always required. So, in what cases is it required to issue it?

4.1 For going abroadwith both parents  consent to leave the children is not required.

4.2 If a child travels abroadwith one of the parents, then consent to leave the child is not required. The only exception is when the second parent has previously received a ban on leaving the child.

4.3   When a child travels abroad without parents accompanied by a third party, consent to this third party.

4.4 There is also a practice of designconsent to “self-delivery”when a child flies abroad alone, without anyone being escorted.

IMPORTANT MOMENT:   consent to leave the child is asked to be made if the child goes on vacation with one parent or without parents for a Schengen visa.

5) Voucher – this is a document that lists all the basic information for your tour.

What does a voucher look like?

As we can see, information about tourists appears here, about the dates of their arrival at the hotel and eviction from it, type of room, type of food, the name of the receiving party is indicated here (Incoming partners ) tour operator and her contact details.

What to do with vouchers?

A voucher is usually issued one at all (per number). It is issued, both in one and in triplicate. In its most detailed version, this document consists of several parts: a tourist voucher, a hotel voucher for a hotel, and a transfer voucher.

The transfer voucher is collected while you are being transported from the airport to the hotel. You give out a hotel voucher upon check-in at the hotel. The tourist voucher remains on hand until the end of the trip to prove that you are in the country for tourism purposes.

6) Electronic tickets or   Route-receipt of an electronic ticket.

All airplane tickets for several years now look like a printout of detailed information about your flight on a regular A4 white sheet. You can print such air tickets as a travel agency, or you yourself on any available printer, having only the file with the electronic ticket.

A regular electronic ticket looks like this:

At the top is the name of the airline. Below is the last name and first name of the passenger. Even lower is the departure date, flight number, city and time of departure (local time is always indicated on tickets !!), city of arrival, time of arrival (not always), flight class, and the permissible free baggage allowance. Under this line, additional information can be placed on the allowable weight of hand luggage and on how much the check-in starts and ends.

Electronic tickets must be taken on a trip in one copy for each person. Nobody will take away the tickets themselves from you, they can only be asked to present them during passport control before checking in for the flight.

To check in for a flight, you only need to present your passports at the check-in counter.

7) Medical insurance   or   Medical policy  - a mandatory document as part of a tour package. A medical policy can be issued, as one for all people traveling on a trip, and for each tourist individually.

Below I post an example of honey. insurance purchased as part of the tour:

In the upper left corner we see the name of the insurance company. Below and to the right is the reservation number that you may ask if insurance is activated. Upon receipt of documents for the tour, I recommend checking the accuracy of the data of each of the tourists, because if at least one mistake is made, the insurance will not be valid.

Medical insurance for tour operators is met with the payment of an unconditional deductible and without. If such is provided by the insurance company of the travel operator in this direction, then you can find its cost on the first page of the insurance policy from above. In the event of an insured event, first of all, you must activate honey. insurance by calling the telephone number of the 24-hour service center indicated on it.

Do not want to pay for a franchise? Want you or your child to be insured for the maximum possible amount? Want to insure luggage from loss or to cover insurance, including cases that occurred while intoxicated? Get an additional medical policy (cost from 300-600 rubles).

I recommend you to get medical insurance without a deductible for activation, insurance against flight delay, travel insurance, against loss of baggage and for pursuing active leisure activities on any of the services ,   or, after comparing prices, as sometimes somewhere prices are loaded 1.5-2 times more profitable;

8) Travel Insurance Policy - issued in the kit with the rest of the documents in the event that it was drawn up in advance. Its effect extends to a specific series of cases and reasons, as a result of which a tourist will not be able to go on a tour he has acquired. In fact, travel insurance is valid until the day you travel. After - the need for it in your hands simply disappears.

9) Voucher  (not a binding document at this time !!).

Travel agency is obliged to issue a ticket only if it works without a cash register, reporting to the regulatory authorities on the BSO (strict reporting forms). It is the ticket, in this case, that will be the BSO.

If the travel agency, when you purchase a tour, issues a cashier's check, then a ticket is not a document obligatory for issuing.

A tourist voucher is a document confirming the booking of a tour.

Travel voucher to Russia for foreigners:

Travel voucher happens:

- on the official form of the tour operator, with the seal of the travel agent - such vouchers are issued if the tourist leaves for the country for visiting which a visa is required (if you need to provide an acquired tourist voucher to apply for a visa);

- an arbitrary standard established by the tour operator, such a document can be printed out independently without visiting a travel agency (all data is stored on a computer, the principle is the same as when issuing an electronic ticket) - this type of voucher is issued to a tourist usually when making a tour to a visa-free country (or with a visa upon arrival), but there are exceptions.

- the first form is taken away by the transfer guide when a tourist meets at the airport or train station (as confirmation that the tourist has arrived and the host party has undertaken to provide paid services for the tour);
  - the second copy remains at the hotel upon check-in as a confirmation of check-in (he is taken to the reception);
- the third copy of the voucher remains with the tourist, it is desirable to have this form with you during excursions and other movements outside the hotel.

The tourist voucher contains all the basic information about the paid services and representatives of the tour operator:

  voucher internal number (booking number of the tour operator);
  number of tourists, their status (Mr. Mrs. Ch.), names and passport details;

  booking information (hotel name, star rating, type of room, type of food, view from the window);
  emergency contacts with tour operator representatives

Have a nice trip! INEHave a great vacation!

Tourist voucher: what is it and why is it needed

Tourist voucher

Good travel companies always care about the convenience of their customers - this is the basis of the entire travel business. For the comfort of travelers, various schemes, systems and options are used, and one of the leading links in this chain is the preparation of the necessary documents when traveling abroad. When a person travels abroad to rest, he least of all wants paperwork. Therefore, travel lovers cannot but rejoice at the opportunity to easily and quickly issue a tourist voucher.

What is a travel voucher and what does it look like?

A tourist (or tourist) voucher is a document replacing a visa when visiting countries with a simplified visa regime: Israel and Croatia, Serbia and Montenegro, Peru, Maldives and Seychelles. Also, the voucher is the basis for issuing a tourist visa to Turkey, Tunisia, Thailand and other countries.

A travel voucher is a kind of agreement between you and a travel company, which is executed in two or sometimes in triplicate (one to you, the second to a travel company, the third, if necessary, presented at the embassy of the host country). A voucher is a guarantee that you have paid (partially or fully) for your stay in a hotel, hotel or other apartment, or, more simply, that they are waiting for you. Each company has its own established rules for filling out the form, but the following items must be present in the form of a standard tourist voucher.

1. Data on the tourist (tourists): first and last names, gender, date of birth, number of children and adults.
2. The name of the country you are traveling to.
3. Hotel name and room type.
4. Dates of arrival and departure from the hotel.
5. Meals (“full board”, “half board”, “breakfast only”).
6. Type of transfer from the airport and back (for example, group or individual, by bus or car).
7. Host contacts.

Features of the design of a tourist voucher

The voucher is issued quickly enough - this will take literally several hours, provided that you have all the documents with you. Therefore, when going to a travel company for a voucher, do not forget to bring:

• foreign passports (for adults);
• birth certificates (for children);
• if the child leaves with one of the parents, the notarized consent of the second parent will be required;
• color copies of all the above documents;
• money to pay for the hotel and the services of the travel company itself.

In addition, at the travel agency’s office you will need to fill out an application for a voucher. In this application you need to specify all the necessary data and, including, fill in the field “purpose of trip”. Keep in mind that a voucher is issued only to those who visit the country for tourist purposes, therefore we write “tourism” in this column and in no case indicate that you are traveling for work or for business (even if this is so).

After completing the design of a tourist voucher and getting it in your hands, carefully check all the information: it must fully comply with the conditions of your tourist tour. The voucher must have a “wet” stamp of the travel company, date and place of conclusion of the contract, series and number of the form.

As for Russia and Ukraine, foreigners also need to issue a tourist voucher to visit these countries. This procedure is no different from the one described above. The resulting voucher should then be presented at the consulate of the country of destination, and you will be issued a tourist visa on it.

We wish you a good rest and as little paperwork as possible!

Tourist voucher  - This is a document confirming the reservation or purchase (in whole, in part or on credit) of the tour. Travel voucher happens:

• on the official form of the tour operator, with the signature of the travel agent and stamp - such vouchers are issued if the tourist leaves for the country for visiting which a visa is required (if you need to provide an acquired tourist voucher to apply for a visa);
• an arbitrary standard established by the tour operator, such a document can also be printed out independently, without visiting a travel agency (all data is stored on a computer, the principle is the same as when issuing an electronic ticket) - this type of voucher is issued to a tourist usually when making a tour to a visa-free country (or with visa upon arrival), but there are exceptions.

  Tourist voucher

A tourist voucher is issued in several copies (copies):

• the first form is taken by the transfer guide when a tourist meets at the airport or train station (as confirmation that the tourist has arrived and the host party has undertaken to provide paid tour services);
• the second copy remains at the hotel upon check-in as a confirmation of check-in (it is taken to the reception);
• the third copy of the form remains with the tourist, this voucher must be carried with you during excursions and other movements outside the hotel.

Tourist voucher information

The tourist voucher contains all the basic information about the paid services and representatives of the tour operator and carriers:

• company name of the tour operator;
• voucher internal number (at the tour operator);
• number of tourists, their status (adult-child-infant, transcript), names and passport data;
• date and time of departure and arrival from / to the country and back;
• information about the paid transfer (if any);
• information about the reservation (hotel name, star rating, type of room, class of accommodation, type of food, view from the window, etc. - see the corresponding decryption);
• information about additional paid services (for example, prepaid excursions or an individual guide);
• emergency contacts with tour operator representatives.

Travel voucher sample form

A tourist voucher may look different: it depends on the standards of the tour operator from whom it is purchased. For example, a typical travel voucher might look like this:

You can download the form (sample) of the tourist address HERE.

Tourist voucher, tourist voucher information

What is written in the voucher?

WHAT IS WRITTEN WRITTEN?

A truly competent tourist will always carefully study the package of documents he received at a travel agency on the eve of his departure. The main document for any trip is a travel voucher containing comprehensive information about it. Learn to read the voucher correctly, and many questions will be decided for you by yourself, and upon presenting the voucher to the official services of the host country, you can confidently and with dignity resolve possible disputes.

Traditionally, a voucher is a one-sided sheet in the size of one third of the A4 format. Many travel companies give the tourist at the same time several copies of the voucher for presentation to the receiving party, hotel and other participants in the tour organization process.

A standard voucher contains up to 30 blank fields, of which the following must be filled in:

1 - voucher number (for example, in the MASTER-AGENT system used by our company, the first digit corresponds to the office code, the next two letters are the country code, the next five digits are the start date of the tour, the remaining six digits are the order number in the database);
  2 - name of the division of the company that issued the voucher;
  3 - logo (trademark) of the company that issued the voucher;
  4 - a list of tourists with the surname and name in Latin transcription;
  5 - total number of tourists;
  6 - dates of birth of tourists;
  7 - start date of the tour;
  10 - end date of the tour;
  14 - country of residence;
  15 - name of the accommodation facility (usually a hotel);

16 - the official category of accommodation facility (in most countries categories from 1 to 5 stars are used, however, in some cases there are non-traditional categories like HV in Turkey or from 1 to 3 keys for apartments in Spain);

17 - type of food (as a rule, the following options are possible: RO - without food; BB - only breakfast; HB - half board; FB - full board; AI - all inclusive). We strongly recommend that you check with the sales manager what exactly is included in the nutrition formula you have chosen - the nuances in this case can be very significant. In particular, this applies to the all-inclusive formula or intermediate variants of the type FB + or HB +.

18 - type of room (standard, family, etc.). I would like to emphasize that each hotel has its own types of rooms, and their names, rather than technical parameters, are indicated in the voucher. Quite often, when booking, the RUN OF THE HOUSE (ROH) system is used, according to which all types of rooms of this hotel are sold at the same price, and upon check-in, their distribution is at the discretion of the administration. In this case, a corresponding note is made in the voucher.

19 - category of accommodation facilities in accordance with the hotel price list (main building, bungalow, sea view, etc.). Such a scale does not exist in all hotels, however, if it is present in the option you have chosen, check with the sales manager how exactly this category differs.

20 - the number of nights at the hotel.

In addition to the required columns, in most cases also are filled out:

8, 9, 11, 12, 13 - information on air travel with dates, flight numbers and departure times;
  21 - the presence of transfers (as a rule, indicated by + or -);
22 - the availability of medical insurance (usually indicated by + or -);

23, 24, 25 - information about the payment of the tour indicating its total cost; the amount paid by the tourist to the division of the company that issued the voucher, and the balance that the tourist must pay;

26 - reserve field;
  27 - the coordinates of the company authorized to control the organization of this tour.

If you find any errors or typos in your voucher when receiving exit documents, contact your sales manager immediately - it is much easier to fix them on the spot than to spend your precious nerves on such issues during your vacation.

CALL! 225-26-23 m. Voykovskaya, SAIL, CONVENIENT with us!

Payment and receipt of a voucher

Dear Clients!!!

If you receive an invoice for payment of tours or tours by e-mail or fax from SUNNY BEACH LLC, we ask you to carefully read its contents and make sure that it corresponds to your order.

Payment:

Payment can be made in cash at any bank convenient for you, in any convenient way. You can also pay for trips using your online bank. All necessary details for making a payment are indicated in the invoice issued to you. When paying in the payment document or on the Internet banking page in the column “purpose of payment”, indicate the account number and date, as well as the name of the tourist.

After you have made the payment and accelerated the preparation of the documents necessary for the rest, you can send it to our email.

Tourism voucher - what is a tourist voucher

[email protected] address information and a copy of the document confirming the fact of payment.

Terms of payment are indicated at the bottom of the invoice for payment of permits.

If for any reason you do not have time to pay the bill within the specified time, please inform our manager about this and indicate the possible date of payment.

We draw your attention to the fact that payment is made at 100% amount.

When booking more than a month prior to arrival, the payment schedule can be agreed with each client individually (depending on the timing of payment, requirements of our partners, etc.). In this case, full payment must be made no later than 14 days before arrival.

Receiving a voucher:

In response to your email address and after crediting the funds to our company’s account, a copy of a voucher (voucher) already prepared will be sent. You can also receive the original voucher by mail using the companies that provide express mail services (sending the original makes sense if there is enough time before the start of the holiday).

• delivery times depend on the region of delivery;
• the shipping cost for each postal item depends on the tariff of each company and the place of delivery;
• delivery of the original voucher is carried out in case of 100% prepayment.

In most cases, a copy of a voucher (voucher) is sufficient to check in on an acquired vacation tour.

A voucher (voucher) is a document that indicates the dates of arrival and departure, the number of your reservation and account, according to which the tour was paid, your data and room category, wishes for accommodation and other important nuances. The voucher must be presented to the accommodation service staff upon check-in along with other documents.

We remind you that in addition to your passport (birth certificate for children), you must have a voucher for a check-in (sanatorium-resort card for arrival with treatment and a certificate of the epidemiological environment for children (if you require a means of accommodation)

WE WISH YOU A GOOD REST!